Skip to main content

​
Overview

Each workspace has its own member list with role-based access control. Workspace roles are separate from team roles — a team member might be an admin on one workspace and a viewer on another.

​
Adding Members

Team admins and owners can add members to a workspace.
  1. Open the workspace and go to Settings > Members.
  2. Click Add Member.
  3. Choose from two options:
    • Add from Team — Select an existing team member and assign them a workspace role.
    • Invite to Team — Invite a new user by email, which adds them to both the team and the workspace.
  4. Select a role (defaults to Editor) and confirm.
Only existing team members can be added directly. To bring in someone new, use the invite flow.

​
Roles and Permissions

Workspace members have one of three roles:
RoleCapabilities
AdminFull workspace control — manage settings, add and remove members, change roles.
EditorCreate and run tasks, collaborate on work within the workspace.
ViewerView the workspace, its tasks, and their output. Read-only access.
Every workspace must have at least one admin. The last remaining admin cannot be removed or demoted.

​
Changing Roles

Team admins and owners can change any workspace member’s role:
  1. Go to Settings > Members in the workspace.
  2. Click the role dropdown next to the member’s name.
  3. Select the new role.
The change takes effect immediately.

​
Removing Members

To remove a member from a workspace:
  1. Go to Settings > Members.
  2. Click Remove next to the member you want to remove.
Removing a member from a workspace does not remove them from the team. They lose access to this workspace only.

​
Presence Indicators

Whim shows real-time presence so you always know who’s online and what they’re working on:
  • Online status — A green indicator appears on a member’s avatar when they’re active in the workspace.
  • Task viewers — See who is currently viewing each task.
  • Voice participants — See who is in a voice chat on each task.
Presence updates in real time — when a teammate opens a task or joins voice, you see it immediately.